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phd programme manager

  • Administrative
  • Covent Garden
  • Up to £15.73 per hour
  • Temporary
  • Full Time
  • 16 May 2018
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Duties and Responsibilities


* To respond to enquiries and provide accurate information in line with current guidelines.
* To be responsible for the annual updating of the programme guides and prospectus entries for research degrees programmes.
* To service the Committee including minute taking and distribution of papers.
* To write correspondence with a high degree of accuracy, conveying complex information in a simple manner, both verbally and in writing.

Teamwork and Motivation:

* To develop and maintain strong working relationships within the wider School community.
* To consider and suggest improvements to the services being provided to research students in order to ensure a first class experience.
* To attend and contribute to ID administrative meetings and other departmental meetings as required.

Liaison and Networking:

* To research and develop procedural changes in conjunction with Doctoral Programme Directors, Department Manager and members of the Department Research Committee.
* To liaise with panel members and other examiners in matters related to the progress of ID research students.
* To liaise with departments across the School in relation to implementing and developing a range of activities.
* To develop and maintain links with academic and administrative colleagues in ID and in other academic departments and to share best practice.
* To participate in related School fora, including the Doctoral Programme Directors Forum, PhD Administration Forum and Graduate Admissions events.

Service Delivery:

* To take responsibility for ensuring effective and efficient service delivery of the research degree programmes to applicants, students and academic staff.
* To proactively manage the review of applications, making of offers and nomination of financial awards to incoming research students, ensuring that deadlines are met and potential supervisors are kept abreast of the status of applications.
* To manage budgets for items related to the PhD programme and research students, eg. ESRC RSTG, Departmental Conference Fund and Language Training Fund, and the Departmental Research Fund allocations
* To organise Orientation for incoming research students including preparation of welcome materials, co-ordinating and presenting at the main Induction event and one-to-one meetings, explaining regulatory requirements and regulations clearly and accurately.
* To review and update prospectus entries for research degrees offered within the Department.
* To oversee and contribute to the review, updating and production of programme related publications.
* To manage the Department's annual review of all students including making recommendations on composition of upgrade panels, reviewing and advising supervisors and students on regulatory framework, advising students on drawing up completion timetables and advising on apply for extensions and changes to status.
* To liaise with the Departmental Web Administrator on the design and maintenance of pages related to research degrees.
* To service Departmental Research Committee including organising meetings, taking minutes and distribution of committee papers.
* To assist the Chair of the Department Research Committee with the preparation of the Department's REF submission.

Planning and Organising Resources

* To plan for and manage the annual cycle of the research programme from admission to submission and ensure that colleagues and students are aware of applicable deadlines and, as far as possible, facilitate them being met.
* To be pro-active in planning, organising and attending appropriate events for example those organised by the FSO, RDU and Research Office.
* To set deadlines and ensure they are met, for example in the Department's preparation for nominations for student funding, applying for changes to registration and monitoring attendance for UKBA purposes.
* To plan and make best use of resou

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